Qualified Person (QP) Auditing Procedures

1. Requirements for maintaining a QP status

1. As part of the approval process, Qualified Person (QP) applicants are required to pass an online Assessment.
2. Re-testing and submission of a QP Professional Report (implemented in 2024, see requirement on CL:AIRE website) is required every 5 years for all registered QPs to ensure knowledge of the DoW CoP is maintained.
3. Annually, QPs are required to log a minimum of 30 hours of Continuing Professional Development (CPD) on the planning, management, regulation or oversight of DoW CoP, remediation or other projects involving materials management.
   • QPs can either log their CPD directly on the CL:AIRE Website or simply upload their logs recorded on alternative platforms to avoid duplication
4. QPs must be able to demonstrate their active Chartered status with an appropriate professional body.
5. QPs are required to renew their QP status annually.

2. Selection of QPs for Audit

   1. Approximately 10% of renewed QPs are randomly selected for audit each year.
   2. Selected QPs are checked against the previous year's audit to ensure individuals are not audited in consecutive years.

3. QP Audit

   1. The audit will assess the evidence provided at the QP renewal, as listed in section 1. This includes:
      • the CPD,
      • active chartership with a relevant professional institution.
   2. Where QPs have two previous failed attempts at the online Assessment, the audit considers any additional agreed arrangements (i.e., extra CPD hours, DoW CoP refresher training) between CL:AIRE and the individual and that these arrangements have been completed.
   3. During and between the QP Assessment years, the QP Assessment result and Professional Report will be checked during the audit.

4. Outcomes

   1. The outcome of this audit will suggest whether the QP meets the requirements listed in section 1 and will be given a grading as: 
      • Conformant, or
      • Non-Conformant.
   2. If a QP did not upload their CPD log / the chartership evidence on time, or the outcomes suggest the evidence did not meet the requirements, they will be contacted to submit / update the provided evidence within 21 days.
      • The QP should update their CPD log or provide any required evidence and inform CL:AIRE once they have done so.
      • If the required evidence is not provided within the agreed period, the QP will be temporarily suspended from the QP Register.
      • The QP will be notified of the suspension.
      • The final grading of the audit will be updated accordingly based on the quality of the evidence provided.
   3. Audit outcomes are held on CL:AIRE’s records.
   4. General feedback, anonymous, will be provided in the annual Audit Report, which will be made available to the industry.

 Last updated (QP Audits section): 30 January 2025.